Executive Assistant / Office Administrator

Executive Assistant / Office Administrator

Department: Operations Department
Location: North Richland Hills, TX

Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

R3 Wound Care and Hyperbarics is seeking an Executive Assistant & Office Administrator to become an integral part of our dynamic and innovative healthcare organization You will be joining a team of professionals in the healthcare industry who hold themselves to a higher standard to be the best. You must truly be a team player and be willing to work and give 100% effort to your position.

You will be working daily with the Executive Leadership Team (ELT). You will be required to work in a fast-paced and busy work environment that is focused on completing tasks efficiently and accurately.


  • Performs clerical and administrative tasks including drafting letters, memos, agendas, reports, and other documents for senior staff.
  • Schedules, coordinates, and maintains appointments and meetings for ELT and their direct reports;
  • Schedule and prepare all travel arrangements for the ELT. Prepare and submit for review ELT travel and entertainment expense reports and ensure all reports are processed and filed in a timely manner;
  • Manage unexpected travel schedule changes and provide resourceful and creative solutions as needed;
  • Prepare ELT for key meetings, printing, scanning, emailing, storing, and retrieving documents;
  • Process and manage confidential material and information with a high level of discretion;
  • Manage critical reporting, including receiving data from clinics, entering it in a database, completing calculations, creating multiple tables and graphs, building several reports in different formats, distributing the reports, and looking for improvement opportunities.
  • Display expertise using the MS-Office suite to prepare documentation, decks, data, and other materials as assigned;
  • Organize the details of special events, travel arrangements, corporate agendas and itineraries;
  • Plan and coordinate corporate meetings, and develop presentations for related on and off-site meetings;
  • Manage inbound communication, including the management of office visitors;
  • Organize and maintain all executive data and files and ensure office supplies are fully stocked and maintained;


  • Bachelor’s degree in business administration or related field and/or equivalent experience along with 5 years of Executive Assistant or equivalent experience that provides the necessary skills, knowledge, and abilities.
  • Excellent oral, and written communication, problem-solving, project management skills, organizational skills, and ability to prioritize work while multi-tasking.
  • Must be able to collaborate effectively with people at all levels of the organization, from clinic staff to the Board of Directors.
  • Ability to use independent judgment and initiative and to anticipate the needs of executives and accomplish tasks without direction.
  • Excellent skills in proofreading documents for spelling, grammar, punctuation, and presentation.
  • Ability to exchange information clearly and concisely and to present ideas, report facts, and other information.
  • Proficient and experienced in Microsoft Office Suite, online travel reservation tools, expense management software, etc.

Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

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